21 Ideas to Improve Your Productivity
Here are the 21 Ways to Improve your Productivity.
Of course, you want to be more efficient, organized, planned, and prepared. Make sure to check out our best daily planner to improve your daily productivity and get more done. Learn how to use The 7 Minute Life Daily Planner. Watch our 30-minute productivity training class.
Here are the productivity tips:
- Know what you want to accomplish
The starting point for time management is knowing what you want to accomplish before you begin each task or project. The more clearly you can see the outcome of a project, the more efficiently you can establish the steps to reach that goal.
- Prioritize each task
Once you know the outcome of a project; create a list of action steps that will allow you to complete the task and then prioritize each of these action steps in an order that works in the most efficient way with the least waste of time and effort.
- Start your day with a written daily plan of action
Having a written daily plan of action ranks as one of the most powerful time management tools you can implement. It is as simple as taking out a piece of paper and writing down the tasks you have just stated were your highest priority tasks. Every person has the same number of hours in the day; productive people choose to work on the tasks that are most important.
- Complete 5 tasks before 11:00am
Imagine how much more productive you would be if you walked into your office every morning and there was only one piece of paper on your desk that had your 5 highest priority tasks written on it. Further, imagine what would happen if you would choose to complete those 5 tasks before 11:00am. We call this completing your 5 before 11 list. This single time management idea will revolutionize your workday.
- Use The 7 Minute Life Daily Planner to capture all of your notes and to-do lists in one location
As you begin to improve your organizational skills you will want to choose to have a single place to capture all of your goals, notes, action steps and to-do lists. I recommend you use The 7 Minute Life Daily Planner But, the days of writing important ideas on post-it notes and random sheets of paper are over.
- Start and completely finish one task at a time
Many people start a project or task and move it to 98% of completion only to stop short of finishing the last 2%. Make it a point to start and completely finish one task at a time.
- Create repeatable processes and systems
Take the time to stop and think about the routines you and your team do over and over every day. Don’t reinvent the wheel every time you work on a project, rather choose to create processes and systems to streamline those activities.
- Use checklists and productivity templates
As you create repeatable processes and systems, create checklists for you to for regular projects. A checklist provides consistency and serves as a protocol for you and for your team. It also provides the opportunity to cross off what has been accomplished and it will clearly show what is left to do.
- Just say no
Don’t be afraid to politely say no. Time management is often a choice or making a decision of want is most important to you. If you are asked to participate in an activity that doesn’t line up with what you are trying to accomplish, politely say “No.”
- Get rid of the distractions
True productivity occurs when you are able to totally focus all of your mental and physical energy on one task at a time. To improve your productivity get rid of the tiny distractions in your day.
- Ask for help
Don’t waste time trying to figure something out when you can quickly make a call or ask someone how to do something correctly the first time.
- Don’t pack your day too full
Some people believe they will get more done if they jam pack their day. This is not true. Effective calendaring involves making sure you have scheduled the appropriate amount of time for each event or project (including travel time) and that you include time to de-brief or tend to the tasks after each meeting.
The human brain can only take so much. Make sure you take time during the day to stretch, walk and stay hydrated.
- Improve your technology skills
Are you wasting time every day trying to figure out which button to push on your computer? Take a class to improve your technology skills. You could reclaim an amazing amount of time by knowing how to effectively utilize simple computer tools.
- Stop procrastinating on the hard things
Go ahead and have the hard conversations that you have been avoiding and choose to tend to the projects that you have not wanted to start. Procrastination is a devastating roadblock to success.
- Get rid of the clutter
Physical clutter is unproductive. When you have a stack of paper on your desk that you have been shuffling through every day for the last week, you have to ask yourself if anything in that stack is important. If it is important, tend to it. If it is not important, throw it away.
- Use a kitchen timer
An old fashion kitchen timer can help you improve and monitor your current time management skills. Set the timer for 30 minutes and focus on completing one task at a time. Work until the timer goes off and you may be amazed at how much you can accomplish when you are not looking at your watch every five minutes. You can also set it to remind you to be on time for meetings.
- Make your office functional
Simple ideas like having all of the necessary new account documents and forms in your office can improve your productivity.
- Be accountable for improving your organizational skills
Make it a point to read a book about time management and how to improve your organizational skills. I recommend, David Allen’s book, Getting Things Done.
- Work with concrete deadlines
Aren’t you amazed at how much work you can get done the day before you leave for vacation? Knowing you have a concrete deadline can have a positive influence on the volume of work you accomplish.
- Make your time a priority
Once a single minute has passed you by, it is gone forever. On a regular basis make sure that you are structuring your time to its highest and best use. Make your time a priority.
21 Ways to Improve Your Productivity.
Individually these 21 productivity tips are simple to implement; collectively they could radically change your life.
Allyson Lewis is the creator of, The 7 Minute Life Daily Planner. I hope you have enjoyed our list of 21 Ways to Improve your Productivity. Visit https://the7minutelife.com/daily-planner For more information, you can email firstname.lastname@example.org.